9 Ways to Automate Your Business Marketing

Marketing is key for business growth, but we understand it can be time-consuming, especially for small business owners handling many roles. The good news? You can automate those marketing tasks, save time, and boost efficiency. Explore these five automation methods to up your marketing game!

Business Automation Examples

Time is our most valuable asset, especially in the bustling world of freelancing where it feels like there are never enough hours in the day. Here are a few game-changing time-saving tasks that have been absolute lifesavers for me:

  • Batching Content Creation: Setting aside specific days to create all my content for the week or month has been a game changer. It keeps my creative juices flowing and significantly reduces daily decision fatigue.
  • Automating Social Media Posts: Using tools to schedule my social media posts in advance has freed up so much time! Instead of scrambling daily, I plan ahead and then focus on engaging with my community in real-time.
  • Using Project Management Tools: Honestly, tools like Trello or Asana have been my organizational backbone. They help keep all my projects, deadlines, and communications in one place, making it easier to see the big picture and prioritize tasks efficiently.
  • Template Everything Possible: Whether it’s emails, proposals, or invoices, having templates ready to go has saved me countless hours. It ensures consistency and professionalism across all communications while allowing more time to focus solely on the unique parts of my work.

Incorporating these strategies into your workflow not only boosts productivity but also gives you back precious time to invest in areas of your life that bring you joy and fulfillment. Trust me, your future self will thank you for taking these steps!

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1. Email Sequences and Campaigns

Automating email sequences is a fantastic way to keep in touch with your clients and customers effortlessly. Platforms like ConvertKit or Flodesk offer automation services that let you create and schedule a series of emails. These sequences can be activated by specific actions, such as subscribing to your newsletter, making a purchase, or leaving items in their shopping cart.

Say you’re a local yoga studio looking to attract new clients. You could create a lead magnet by offering a free downloadable PDF titled “10 Yoga Poses to Boost Your Energy in the Morning.”

Interested individuals can download this guide by providing their email address. Now, with those email addresses, you can set up a nurturing email sequence. The first email could welcome them to your community, introduce your studio, and provide that free guide.

Follow-up emails can share success stories from current clients, offer a free trial class, and introduce various yoga packages you offer. This sequence not only educates potential clients about the benefits of yoga but also gently guides them towards becoming a paying customer.

2. Canva Templates

For visual marketing content such as social media posts, ads, and ebooks, Canva’s design templates can really save the day! With custom templates, you can keep your brand vibe consistent and easily whip up fresh content in a snap. When I need a new social media post, I can easily duplicate the original Canva design, then I change the text and image. It’s a quick way to make a social media post in 30 seconds or less!

3. Email Templates

There are certain types of emails you probably send on a regular basis, like responding to a new client inquiry, applying for a job, answering frequently asked questions, etc. Create a document where you can write out each of these email templates and label them. When you need to use one, it’s a simple copy and paste!

4. QuickBooks

If you’re anything like me, you might feel a bit uneasy when sending payments to clients. Quickbooks has a neat feature where you can create recurring invoices, sending them out on the same day each month. This way, your clients know when to expect payments, and you can relax until that satisfying payment notification pops up!

5. Meta Business Suite

There are a lot of social media schedulers on the market, but I like to go directly to the source. The Meta Suite allows you to add your Facebook and Instagram accounts. Sometimes it’ll recommend the best times for you to post.

You can also create custom posts and schedule them to go out at specific times. This way you’re not trying to remember everything, and your posting schedule stays consistent!

6. ManyChat

If you’re looking to automate your Facebook messenger marketing, ManyChat is perfect! You can customize replies and create different chatbot sequences for various purposes. For example, if someone subscribes to your newsletter through Messenger, you can send them a promotional code or link to an exclusive blog post. It’s like having a personal assistant managing your messages.

7. CRM – Dubsado

As a freelancer, having a system to manage clients and projects is key. Dubsado is awesome—it lets you create personalized contracts, invoices, and questionnaires all in one place. Plus, you can automate reminders and follow-ups to stay on top of deadlines!

Imagine you’ve just landed a new graphic design project. You’re buzzing with excitement but also dreading the administrative work that comes with onboarding a new client. Enter Dubsado. With a few clicks, you can send your client a sleek, professional contract tailored just for them. After they’ve signed, you hit them with a branded questionnaire to dig deep into their design preferences and project goals.

And the cherry on top? You schedule a series of automated emails to keep them informed and engaged throughout the project. This way, you can focus more on unleashing your creativity and less on the paperwork. Trust me, your clients will notice the difference, and your inbox will thank you for the breather!

8. Content Repurposing

Repurposing content is a great way to save time and effort while still keeping your audience engaged. For example, if you have a blog post that performed well, consider turning it into a video or infographic to share on social media.

You can also take snippets or quotes from your old content and turn them into new graphics or social media posts. This not only saves time, but also helps you reach a wider audience by using different formats.

For example, imagine you have a podcast episode where you discussed “5 Essential Tips for Effective Time Management.” A great way to repurpose this content would be to:

  1. Create a blog post summarizing the key points discussed in the episode. Include quotes and insights to make it more engaging.
  2. Design infographics highlighting each tip, perfect for sharing on platforms like Pinterest or Instagram.
  3. Develop a series of social media posts, each focusing on one tip, to share across your social media channels over a week. You can include short audio clips from the episode to pique interest.
  4. Send out an email newsletter to your subscribers with a brief overview of the episode and links to the full content, encouraging them to listen if they haven’t already.

This approach not only maximizes the reach of your original content but also caters to different audience preferences, whether they like reading blog posts, browsing infographics, or listening to podcasts. Plus, it’s a fantastic way to freshen up your content calendar without starting from scratch!

9. Contract Templates

I recently took my contract game to the next level by investing in an Independent Contract agreement from The Contract Shop. Honestly, it felt like a breath of fresh air! Their templates are so user-friendly and crafted by legal pros, so I was confident I was covering all my bases without trudging through legalese.

What’s great is that it’s specifically designed for freelancers like us, which means everything is tailored to our unique needs. Purchasing this agreement gave me an extra layer of security and professionalism, and setting it up was a breeze.

Now, I can focus more on the work I love and less on the nitty-gritty of legal jargon. Highly recommend it to any freelancer looking to streamline their process and safeguard their work!

By getting the hang of these five automation methods, small business owners can cut down significantly on the time spent on repetitive tasks and concentrate on the strategic side of expanding their business. Automation not only boosts efficiency but also lets you be present in multiple channels and nurture customer relationships as you scale up your operations.

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