9 Best Invoice Software for Freelancers

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As a freelancer, one of the most important aspects of your job is getting paid for your hard work. And while sending out invoices may not be the most glamorous part of your job, it is essential for keeping your business running smoothly.

Fortunately, many great freelance invoice software options are available that can help streamline the invoicing process and ensure you get paid on time. Let’s cover the pros and cons of some of the best freelance invoice software options on the market and discuss their key features and benefits.

With freelancers in particular, but also other small business owners – this article will showcase some of the top invoicing tools available.

How to Choose the Right Invoicing App

Choosing the right invoicing app can make a big difference in the efficiency and success of your freelance business. Here are some key factors to consider when selecting an invoicing app:

Features

Look for invoicing software that includes the features you need, such as customizable invoice templates, payment tracking, and expense management. Consider what features are most important for your business and ensure the software you choose has those features.

User interface

Choose an invoicing app that is easy to use and navigate. You don’t want to waste time figuring out how to use the software, so look for an app with an intuitive interface that won’t require a lot of training or support.

Pricing

Invoicing apps can vary greatly in price, from free options to more expensive premium options. Determine your budget and look for software that fits within that budget. Keep in mind that while a free app may seem attractive, it may lack some of the features you need.

Integrations

Consider whether you need the invoicing software to integrate with other tools, such as accounting software or project management software. Look for software that offers integrations with the tools you use regularly.

Customer support

Ensure that the invoicing app you choose offers good customer support, such as online chat, phone support, or email support. This will be important if you run into any issues or have questions about the software.

Mobile app

If you need to send invoices on-the-go, consider choosing an invoicing app with a mobile app. This will allow you to send invoices from your smartphone or tablet, even when you’re away from your computer.

By considering these factors when choosing an invoicing app, you can find the right software to help you manage your freelance business efficiently and effectively.

Best Invoicing Software for Freelancers and Small Businesses

Invoicing SoftwareFree TrialPricingProcessing Fee
Freshbooks30 Days$6.80 – $22 per month2.9% + 30¢
Quickbooks30 Days$15 – $100 per month2.9% + 25¢
WaveN/AInvoicing only is free2.9% + 60¢
SquareN/A$0 – $29 per month2.6% + 10¢
Xero30 Days$3.75 – $17.50 per monthBetween 2% and 4% of the invoice value
Honeybook7 Days$16 – $66 per month2.9% + 25¢
DubsadoUnlimited time$20 – $40 per monthConnects with your Stripe, Square, or PayPal
Invoice NinjaN/A$0 – $140 per yearConnects with Stripe, Square, etc.
Zoho InvoiceN/A$0 – $275 per month2% fee on the transaction amount + 18% GST

1. FreshBooks

Freshbooks is a cloud-based accounting software designed for small business owners and self-employed individuals. It offers a range of features, including invoicing, time tracking, expense tracking, project management, and reporting.

Top Features:

  • User-friendly interface and ease of use. It offers a simple, intuitive dashboard that makes it easy to manage your finances, even if you have limited accounting knowledge. It also offers a mobile app, allowing you to access your finances from anywhere.
  • Invoicing features. It allows you to create and send professional invoices, track payment status, and set up automatic reminders for overdue payments. It also offers the ability to accept online payments through credit card, PayPal, or bank transfer.
  • Wide range of integrations with other tools and services, such as Stripe, PayPal, and G Suite, allowing you to streamline your business operations and save time. It also offers a range of reporting features, allowing you to gain insights into your finances and make data-driven decisions.
  • Time tracking and project management features. It allows you to track your time spent on each project, create project proposals, and collaborate with your team members.

2. QuickBooks

QuickBooks is a popular accounting software designed for small and medium-sized businesses. It offers a range of features, including invoicing, expense tracking, bank reconciliation, and reporting.

One of the key benefits of QuickBooks is its user-friendly interface and ease of use. It offers a simple, intuitive dashboard that makes it easy to manage your finances, even if you have limited accounting knowledge. It also offers a mobile app, allowing you to access your finances from anywhere.

Another benefit of QuickBooks is its scalability. It offers different pricing plans based on the size and needs of your business, allowing you to choose the plan that works best for you. It also offers add-on features, such as payroll and inventory management, for businesses that need more advanced functionality.

QuickBooks also offers a range of integrations with other tools and services, such as PayPal, Stripe, and Shopify, allowing you to streamline your business operations and save time. It also offers a robust set of reporting features, allowing you to gain insights into your finances and make data-driven decisions.

One of the unique features of QuickBooks is its support for multiple users and roles, allowing you to give your accountant or bookkeeper access to your finances. It also offers a range of industry-specific solutions, such as construction and nonprofit accounting, making it a good choice for businesses in specialized industries.

3. Wave

Wave is a cloud-based accounting software designed for small business owners, freelancers, and entrepreneurs. It offers a range of features, including invoicing, accounting, receipt scanning, and reporting.

One of the key benefits of Wave is that it is free to use. This makes it an attractive option for businesses that are just starting out or have limited budgets. While some features, such as payment processing and payroll, come with a fee, the core accounting features are free to use.

Another benefit of Wave is its user-friendly interface and ease of use. It offers a simple, intuitive dashboard that makes it easy to manage your finances, even if you have limited accounting knowledge. It also offers a mobile app, allowing you to access your finances from anywhere.

Wave also offers a range of invoicing features. It allows you to create and send professional invoices, track payment status, and set up automatic reminders for overdue payments. It also offers the ability to accept online payments through credit card or bank transfer.

Wave also offers a range of integrations with other tools and services, such as PayPal and Etsy, allowing you to streamline your business operations and save time. It also offers a range of reporting features, allowing you to gain insights into your finances and make data-driven decisions.

4. Square

Square is a popular payment processing and financial services company offering various tools and services for businesses. One of its key products is its point-of-sale system, which allows businesses to accept credit card payments in-store, online, or on the go.

In addition to payment processing, Square offers a range of other financial services for businesses, including invoicing, payroll, and loans. Its invoicing system allows businesses to create and send professional invoices, track payment status, and set up automatic reminders for overdue payments.

Square also offers a range of integrations with other tools and services, such as QuickBooks, Xero, and Shopify, allowing businesses to streamline their operations and save time. It also offers robust reporting features, allowing businesses to gain insights into their sales and financial performance.

Another unique feature of Square is its hardware offerings. It offers a range of payment processing hardware, such as card readers and terminals, as well as other hardware solutions for businesses, such as appointment scheduling software and kitchen display systems.

5. Xero

Xero is a cloud-based accounting software designed for small and medium-sized businesses. It offers a wide range of features, including invoicing, expense tracking, bank reconciliation, and reporting.

One of the key benefits of Xero is its user-friendly interface and ease of use. It offers a simple, intuitive dashboard that makes it easy to manage your finances, even if you have limited accounting knowledge. It also offers a mobile app, allowing you to access your finances from anywhere.

Another benefit of Xero is its scalability. It offers different pricing plans based on the size and needs of your business, allowing you to choose the plan that works best for you. It also offers add-on features, such as payroll and inventory management, for businesses that need more advanced functionality.

Xero also offers a range of integrations with other tools and services, such as PayPal, Stripe, and HubSpot, allowing you to streamline your business operations and save time. It also offers a robust set of reporting features, allowing you to gain insights into your finances and make data-driven decisions.

One of the unique features of Xero is its support for multiple currencies and languages, making it a good choice for businesses that operate internationally. It also offers multi-user support, allowing you to give your accountant or bookkeeper access to your finances.

6. Honeybook

Honeybook is a business management software designed for creative entrepreneurs, freelancers, and small businesses. It offers a range of features, including client management, project management, invoicing, and workflow automation.

One of the key benefits of Honeybook is its user-friendly interface and ease of use. It offers a simple, intuitive dashboard that makes managing your business operations easy, even with limited technical knowledge. It also offers a mobile app, allowing you to manage your business on the go.

Another benefit of Honeybook is its customization options. It allows you to customize your proposals, contracts, and invoices to match your brand and business needs. It also offers the ability to create custom workflows, allowing you to automate certain tasks and save time.

Honeybook also offers integrations with other tools and services, such as QuickBooks, Google Calendar, and Zapier, allowing you to streamline your business operations and save time. It also offers a range of reporting features, allowing you to gain insights into your business and make data-driven decisions.

One of the unique features of Honeybook is its community and resources. It offers access to a community of like-minded business owners and resources and templates for proposals, contracts, and invoices.

7. Dubsado

Dubsado is a popular business management software designed for entrepreneurs, freelancers, and small business owners. It offers a range of features, including project management, invoicing, client management, and scheduling.

One of the key benefits of Dubsado is its user-friendly interface and ease of use. It offers a simple, intuitive dashboard that makes managing your business operations easy, even with limited technical knowledge. It also offers a mobile app, allowing you to manage your business on the go.

Dubsado also offers a range of customization options, allowing you to create a unique and professional look for your business. It offers customizable templates for contracts, proposals, and invoices and the ability to add your own branding.

Another benefit of Dubsado is its robust automation features. It allows you to automate certain tasks, such as sending reminders for overdue payments, sending follow-up emails, and scheduling appointments. This can help you save time and focus on other aspects of your business.

Dubsado also offers integrations with other tools and services, such as QuickBooks, Google Calendar, and PayPal, allowing you to streamline your business operations and save time. It also offers a range of reporting features, allowing you to gain insights into your business and make data-driven decisions.

8. Invoice Ninja

Invoice Ninja is a popular invoicing software that is designed for freelancers, small businesses, and entrepreneurs. It is an open-source software that is available for free, although there is also a paid version with additional features.

One of the key benefits of Invoice Ninja is its wide range of features, including customizable invoice templates, time tracking, expense tracking, payment processing, and reporting. It also offers client management features, allowing you to keep track of your clients and their contact information in one place.

Invoice Ninja is also known for its user-friendly interface and ease of use. It offers a simple, intuitive dashboard that makes it easy to create and send invoices, track payments, and manage your finances. The software also allows you to automate certain tasks, such as sending reminders for overdue payments.

Another benefit of Invoice Ninja is its flexibility. It can be used on desktop computers, smartphones, and tablets, making it easy to access and use the software from anywhere. It also offers integrations with other tools and services, such as PayPal, Stripe, and Zapier, allowing you to streamline your invoicing process and save time.

9. Zoho Invoice

Zoho Invoice is a cloud-based invoicing software designed for small and medium-sized businesses. It offers a range of features, including invoicing, expense tracking, time tracking, project management, and reporting.

One of the key benefits of Zoho Invoice is its user-friendly interface and ease of use. It offers a simple, intuitive dashboard that makes it easy to manage your finances, even if you have limited accounting knowledge. It also offers a mobile app, allowing you to access your finances from anywhere.

Another benefit of Zoho Invoice is its invoicing features. It allows you to create and send professional invoices, track payment status, and set up automatic reminders for overdue payments. It also offers the ability to accept online payments through credit card or PayPal.

Zoho Invoice also offers a range of integrations with other tools and services, such as Stripe, PayPal, and G Suite, allowing you to streamline your business operations and save time. It also offers a range of reporting features, allowing you to gain insights into your finances and make data-driven decisions.

One of the unique features of Zoho Invoice is its project management features. It allows you to create and manage projects, track time spent on each project, and collaborate with your team members.

Final Thoughts

Ultimately, the best freelance invoice software for you will depend on your specific needs and budget. It’s worth trying a few different options to see which works best for you.

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